Copier Leasing vs. Buying: What’s Best for Your Corona Business?

As a Document Workflow Specialist here at ABD Office Solutions, one of the most common questions we hear from business owners and office managers in Corona is: "Should I lease or buy my next copier?"

It's a great question — and the answer really depends on your unique business needs, budget, and long-term plans. Whether you're managing a law firm, a real estate office, a medical practice, or a growing startup, making the right decision can save you a lot of money and hassle down the road.

So let's break down the pros and cons of leasing vs. buying Kyocera copiers to help you make the best choice for your office.

The Case for Leasing a Copier

Leasing is a popular option for small and mid-sized businesses in Corona, especially those that prefer predictable monthly costs and want access to the latest technology.

Pros:

• Lower upfront costs: Leasing typically requires little to no money down, making it easier on your cash flow.
• Predictable budgeting: With fixed monthly payments, you know exactly what you're spending each month.
• Up-to-date tech: Leasing gives you the flexibility to upgrade to the latest Kyocera models every few years.
• Service included: Many lease agreements include maintenance and supplies, which means fewer headaches for your team.

Cons:

• You don’t own it: At the end of the lease term, you may have to return the copier or pay a buyout fee if you want to keep it.
• Long-term cost: You might end up paying more over several years than if you'd bought the copier outright.

The Case for Buying a Copier

Buying a copier outright is ideal for businesses that plan to use the equipment long-term and want full control over their technology.

Pros:

• Asset ownership: It’s yours. No contracts, no monthly payments, and no return obligations.
• Lower cost over time: If you plan to keep the copier for 5+ years, buying can be more economical.
• Tax benefits: In some cases, buying allows you to take advantage of Section 179 deductions for equipment purchases.

Cons:

• Higher upfront cost: Buying requires more capital upfront, which may not be ideal for every business.
• Aging equipment: Over time, technology can become outdated or harder to service.
• Maintenance responsibility: You’ll need to arrange for service and supplies separately unless you purchase a service agreement.

Which Option is Right for You?

Ask yourself a few key questions:

• Do you have the capital to invest upfront?
• How long do you plan to keep your copier?
• Do you prefer flexible upgrades or long-term ownership?
• Is simplified service and support important to your team?

If you value flexibility, prefer consistent budgeting, and want to stay current with technology, leasing might be your best bet. But if you're looking to build equity in your equipment and reduce long-term costs, buying could be the smarter move.

Let’s Talk It Through

Still unsure? That’s what we’re here for. At ABD Office Solutions, we’ve been helping Corona businesses make smart decisions about their office technology for over 30 years. As an Authorized Kyocera Partner, we offer both leasing and purchasing options along with expert support, fast service, and a local team that truly cares.

Whether you lease or buy, we’ll make sure you get the right copier for your business needs. Give us a call or stop by our Corona, California showroom to chat with a specialist today.