Lease or Buy? What’s Best for Your Office Copier
As a Document Workflow Specialist at ABD Office Solutions, one of the most common questions I get from office managers and business owners is: “Should I lease or buy our next copier?”
It’s a great question—and the right answer really depends on your business goals, office workflow, and financial priorities. Whether you’re running a growing startup or managing a busy medical practice, making the right copier investment can save time, money, and stress down the line.
So, let’s break it down in plain English.
Consider Your Cash Flow
Buying a copier outright requires a larger upfront investment. For businesses that have the capital and plan to use the equipment for years, this could make sense.
But if you’d rather preserve your cash for other priorities, leasing might be more appealing. Copier leasing offers predictable monthly payments and often includes service and maintenance—making budgeting easier.
Think About Technology Lifespan
How long do you want to use your copier before upgrading? If you like having access to the latest technology, leasing provides flexibility. Many businesses lease copiers for 36 to 60 months and then upgrade to a newer model.
On the other hand, if you’re not worried about staying on the cutting edge, buying a copier and keeping it for five to seven years can offer more value over time.
Maintenance and Support
Whether you lease or buy, service is key. Leasing plans often include maintenance, which can save your team from unexpected downtime. If you buy a copier, you’ll want to consider a service agreement to ensure continued support.
Kyocera copiers are known for their long-life components, which means fewer interruptions and lower maintenance needs—whether you lease or own.
Resale Value vs. Hassle-Free Returns
When you buy a copier, it becomes a depreciating asset. At the end of its useful life, you may need to resell or recycle it. Leasing, by contrast, offers a clean exit—you simply return the device when the term ends or upgrade.
What’s Best for You?
If your office needs flexibility, predictable costs, and regular tech updates, leasing might be your best route. But if you’re looking for long-term savings and are okay with managing the asset, buying could be a smarter investment.
Still not sure? That’s what we’re here for.
At ABD Office Solutions, we help businesses in Corona, CA and Southern California like yours choose copier solutions that fit just right. Whether you’re leaning toward buying or considering copier leasing, we’ll walk you through the pros and cons based on your real office needs.